East Central Vermont Telecommunications District (ECFiber)
Governing Board
May 14, 2019 – Minutes

Call to Order: Chair called the meeting to order at 7:12 p.m.

1. Attendance
Chair called the roll and established that a quorum of member towns was present. See attached attendance record for details.

2. Introduction of Guests
Carole Monroe (ValleyNet CEO), Chris Recchia (ValleyNet MD), Stan Williams (ValleyNet CFO), Marty Blumberg (Treasurer), Nate Thames (Vershire), Tim O’Dell (Corinth), Kanya Luzuli (Corinth)

3. Introduction of Chris Recchia, ValleyNet Managing Director
Carole introduced Chris Recchia as the new ValleyNet Managing Director.

4. Changes to Agenda

5. Public Comments
Tim O’Dell introduced himself and stated that he lives in a corner or Corinth where we will be making a pass soon and that he and at least 12-18 other homes in his area are interested in being connected. Irv explained that ECFiber is passing through some areas of Corinth to get from one ECFiber Vershire segment to another and that we have secured Connectivity Grant funds to assist in that effort.

6. Q1 Financials Update
Stan reported that we have again met EBIDA numbers but missed mileage and customer connection goals. The primary cause continues to be make-ready delays and because of those delays we have a lot of cash on hand and we may delay this year’s offering by a month or two, as we did last time.

7. Motion: Declaration of Official Intent to Reimburse Certain Expenditures from Proceeds of Indebtedness
Motion to Declare Official Intent to Reimburse Certain Expenditures from Proceeds of Indebtedness. (M/Merrill, S/Childs) – passed unanimously.

8. Approval for expenditure for the annual SecureSysCom Contract
Motion to approve expenditure for the annual SecureSysCom Contract. (M/Merrill, S/Swayze) – passed unanimously.

9. Accept April 16, 2018 Minutes
Motion to accept the minutes of April 16, 2018 meeting. (M/Karon, S/Webb) – passed

10. Executive Committee Report
The Executive Committee met the new ValleyNet Managing Director, Chris Recchia. Irv reported on H.513 proceedings and the Committee discussed Microcells in Member Towns and prepared the Governing Board agenda items.

11. Government Relations Update
Irv reported in detail on legislative progress on H.513 and ECFiber’s and ValleyNet’s contributions.

12. Construction and Operations Update
Carole starts by saying we need Governing Board members’ help to get subscriber count up on current routes. We will be sending a postcard to towns that are just being lit; i.e. Hancock, Granville, Rochester and Stockbridge and a second postcard will be sent to the previous six fully built towns. The cards will offer a reduced installation rate promotion for a limited duration.

Underground drop installations are now underway again. We received a $63K Connectivity Grant for locations in Tunbridge and for a few locations in Corinth.

Seven Eustis crews are currently working, Stockbridge back road builds are starting again, railroad crossings in Braintree are finished and the build has started in Woodstock.

13. Annual Election of Officers
• Chair for 1 year
The Secretary presided over the Chair’s election. Bob Merrill nominated Irv Thomae. – passed, unanimously
• Vice Chair for 1 year
Jeff Brand nominated F.X Flinn. – passed, unanimously
• Member at Large for 3 year
David Webb nominated Jim Masland. – passed, unanimously
• Member at Large for 2 year
Clare Holland nominated Elizabeth Warner. – passed, unanimously
• Secretary for 1 year
Clare Holland nominated Dan Leavitt. – passed, Leavitt abstains

14. Discussion of Microcell Installations in Member Towns
Irv described CoverageCo’s business model, its genesis, the death of its founder and the downfall of the company.

15. Quechee Balloon Fest, Tunbridge Fair and Farmer’s Markets
Dave Karon reported having met to discuss Quechee Balloon Festival planning and that he would like to pass organization of it to Ken and Jeff with the committee’s help. ValleyNet is helping with preparations and swag also. Would also like to think about buying a canopy. Carole says we already have one that we can use.

16. Old Business

17. New Business

18. Adjournment
Motion to adjourn (M/Leavitt, S/Joyal) – 9:23 PM.

Note: The next Governing Board meeting is June 11, 2019.