East Central Vermont Telecommunications District (ECFiber)
Governing Board
November 13, 2018 – Minutes

Call to Order: Chair called the meeting to order at 7:05 p.m.

1. Attendance
Chair called the roll and established that a quorum of member towns was present. See attached attendance record for details.

2. Introduction of Guests
Stan Williams (ValleyNet), Carole Monroe (ValleyNet), Jeff Brand (Hartford)

3. Changes to Agenda

4. Public Comments

5. 2018 Budget Hearing
Chair convened the Public Hearing at 7:09 and reminded everyone that the budget adoption will occur at the December meeting.

Stan provided a summary of the budget and fielded questions on a number of topics that are all outlined in the 2019 Budget information that was included in the board packet.

Hearing closed at 7:30.

6. Accept Minutes of October 9, 2018 Meeting
Motion to accept minutes of October 9, 2018 meeting. (M/Karon, S/Sadowsky) – passed

7. Review of 3rd Quarter Financials
Stan went over the 3Q 2018 financials and KPIs and highlighted non-standard installations, deferred compensation and pay increases as major events this quarter. Cost per drop is stubbornly high and will be investigated.

8. Executive Committee Report
The Executive Committee approved the purchase of two new trucks via an email vote and confirmed that vote at their regular meeting. They also discussed how to keep the website accurate and up-to-date and how to differentiate website management between the ECFiber and the ValleyNet sections of the site. A Communications Committee has been formed with Dave Karon as chair and Dan Leavitt and Chris Noble as initial members and others welcome. This committee needs to periodically review website content and suggest updates as needed. Another item discussed was the District’s Net Neutrality Policy. Last December we adopted a motion of a Net Neutrality Position but we feel that it should be elevated to an official policy. The Chair suggests that this is a topic for a discussion on our Governing Board email list.

9. Government Relations Update
There will be another broadband development conference in Southern Vermont with Carole as a speaker and Jim and Irv are planning on meeting with Laura Sibilia of the House Committee on Energy and Technology.

10. Construction and Operations Update
Carole reported on problems lately with weather related issues such as downed trees and wind which has caused delays in new drop installations as repairs take precedence. As always, we can’t fix our lines until the power company is finished repairs on theirs and allowed us access. It’s interesting how many people have come to expect their Internet to be up even while their power is down. The pole make-ready process is improving, with only three Woodstock pole apps slightly overdue at this point. In Woodstock, the Prosper Road underground conduit is in and Fletcher Hill poles will be done in the next two weeks or so.

11. Review ValleyNet’s proposed additions to the 2019 build
Carole reviewed the additional 80 miles that ValleyNet has decided to add to the 2019 build. The details are included in the board packet and will be added to the build maps.

12. Old Business

13. New Business

14. Adjournment
Motion to adjourn at 8:52 PM. (M/Masland, S/Karon) – passed.

Note: The next Governing Board meeting will be December 11, 2018.