East Central Vermont Telecommunications District (ECFiber)
Governing Board
July 9, 2019 – Minutes

Call to Order: Meeting called to order at 7:04 p.m.
1. Attendance
Irv called the roll and established that a quorum of member towns was present. See attached attendance record for details.

2. Introduction of Guests
Chris Recchia (ValleyNet MD), Marty Blumberg (Treasurer), Alex Rozek (Woodstock), Timothy O’Dell (Corinth), Tim Courts (Chelsea)

3. Changes to Agenda

4. Public Comments

5. Accept June 11, 2019 Minutes
Motion to accept the minutes of June 11, 2019 meeting. (M/Graham, S/Webb) – passed

6. Executive Committee Report
Irv reported nothing substantive to talk about under this item as all Executive Committee progress will be covered in more detail in topics below.

7. Government Relations Update
H.513 is signed and promoted as Act 79. We met with and had a productive meeting with technical representatives of Green Mountain Power about various make-ready items.

8. Construction and Operations Update
Chris Recchia reports that we are finishing up with Woodstock route from Barnard through to South Woodstock. The Brookfield and Braintree builds should be done by end of July and we expect to finish Sharon soon although there are RR crossing issues to be worked out still. Stockbridge should be completed by the end of this week. Completion includes the main line, cut overs and drops. We do the hubs ourselves and final cable lighting and testing can only happen once the hubs are finished. We are working to get a Bethel hub at the fire station and another in Randolph. Dan Leavitt suggests avoiding terms like “done” or “finished” until the cable is lit and tested and the FSA has been signed off by the
construction crew and we are fully ready for customer connections to go live.

We are adding two installers, one on July 22 and another shortly after that. We are conducting final interviews for customer service and a decision may be made as early as tomorrow. We are in need of another outside installation technician.

9. Financials Update
Marty reports that we should be receiving the final audit report soon and work on unaudited statements for the 1st half of 2019 is underway. These are needed for the bond offering documentation.

10. Resolution Authorizing Agreements
Move to adopt the Resolution Authorizing Agreements. (M/Graham, S/Childs) – passed

11. Communications Committee Update
Betty Warner discussed some of the Communications Committee’s recent activities and several attendees reflected on their experiences with the Quechee Balloon Fest. The next big event is the Tunbridge Fair and we will need plenty of volunteers to help out with that. We will also have a small presence at the next Rochester Farmer’s Market. As part of developing strategies, Betty conducted a poll of the audience asking, “What is the most important thing people should know about ECFiber?” An interesting collection of responses was logged.

12. ECFiber Expansions
There was an interesting discussion about how and when we should consider requests from other towns to join the ECFiber District. Dan Childs suggests a committee to begin looking at what might be called “phase 3 expansion,” as it would necessarily follow our “phase 1 underserved build” and our “phase 2, remainder of the district build.” White concurred and asked for a committee be formed. Volunteers include: Brand, Childs, Noble, White, Leavitt, Graham, Holland (a maybe), and O’Dell (from Corinth). Other entities should be represented as well, such as other interested towns and ValleyNet.

13. Old Business

14. New Business

15. Adjournment
Motion to adjourn at 9:19 PM (M/Leavitt, S/Flinn) – passed

Note: The next Governing Board meeting is August 13, 2019