East Central Vermont Telecommunications District (ECFiber)
Governing Board
February 11, 2020 – Minutes

Call to Order: Meeting called to order at 7:07 p.m.
1. Attendance
Irv called the roll and established that a quorum of member towns was present. See attached
attendance record for details.

2. Introduction of Guests
Chris Recchia (ValleyNet), Stan Williams (ValleyNet), Marty Blumberg (Treasurer), Andy Barrons
(Strafford)

3. Changes to Agenda
The Financials Update time limit will be expanded.

4. Public Comments
None.

5. Accept January 14, 2020 Minutes
Irv clarified that the PUC rule specifically encouraged utilities to cooperate with CUDs.
Motion to accept the minutes of the January 14, 2019 meeting. (M/Dave Karon, S/Betty Warner) –
passed

6. Financials Update
Stan reported on Q4 finances as provided in the Financial Review packet. ECFiber added 42% more
customers than Q4 of 2018. Business customer revenue declined because community institutions are
now classified as business customers.
Bob Joyal asked about network maintenance variance which were higher in the 4th quarter due to
storms. Dan Leavitt asked about coverage rates discussed last fall.

7. Executive Committee Report
Irv discussed upcoming multiple construction material orders that Chris had prepared. According to the
operating agreement with ValleyNet, contracts over $100K require approval by the Governing Board.
These orders qualified because they were from the same vendor. The secretary and Communications
Committee will now have some access to maintain structure and content of the Governance section of
the website, including updates of minutes and other public documents.
Irv read the cover letter received from a member of the Windsor Selectboard expressing their interest to
join the CUD and discussed considerations and role of ValleyNet and the Expansion Committee for
recommendations. We should notify potential new member towns all together, once that is defined
Chris added that ValleyNet plans to evaluate based on ECFiber design and structure.

8. Government Relations Update
Irv reported on a new bill in the Senate regarding E-911 fees that would affect VOIP providers. Chris
reported that the purpose of the bill was to draw attention to the E-911 notification requirements.

9. Construction and Operations Update
Chris reported that we have reached almost 4300 customers, close to 2800 with phone service. A small
number dropped phone service while others dropped level of service. New subscriptions had dropped
off in December and have stayed low. The promotion seems successful, with more than 50 new
subscribers so far.
Chris will be ordering materials for 6 towns totaling over $750K.

10. Motion to pre-approve purchase orders totaling more than $100,000 for construction materials
as required by the Operating Agreement: “Contracts in excess of $100,000 must be approved in
advance by the District Governing Board or its designated committee(s).”
(M/Dan Childs, S/Dan Leavitt) – passed

11. Motion to designate the Executive Committee for pre-approval of contracts between $100,000
and $1,000,000.
There was a motion to table this agenda item.
(M/John White, S/Dave Karon) – passed

12. Old Business
None.

13. New Business
None

14. Adjournment
Motion to adjourn at 8:48 p.m. (M/Ian Stewart, S/Dan Leavitt) – passed

Note: The next Governing Board meeting is March 10, 2020.